10 AI Tools That Can Save You Hours Every Week

1. ChatGPT – For Writing, Summaries, Brainstorming, etc.

ChatGPT is a helpful tool for emails, blog outlines, summaries, rewriting, and more.

For instance, a freelancer used ChatGPT to help write blog outlines, and cut his per-post writing time from 90 mins to 35 mins.

Best For: Writing, Brainstorming, Quick Tasks

2. Perplexity – For Research and Comparison

Perplexity is a great tool for research, comparison, finding information, and comparing similar sources.

For example, a marketer used Perplexity to compare the best email marketing tools. Instead of having to open 15+ tabs on Google, he was able to search “best email marketing tools,” and get a ranked summary of tools and their sources, in under 10 minutes.

Best For: Research, Finding Comparisons of Similar Products

3. Grammarly – For Better Writing

Grammarly can spot grammar issues, and help you to make your writing clear and professional.

An example would be a content writer, who uses Grammarly as a first-pass editor, to cut down his per-article proofreading time from 20 mins to 5 mins.

Best For: Emails, Articles, Proofreading

4. Notion AI – For Summaries, Ideas, Action Items, etc.

Notion AI can summarize notes, help with action items, organize notes, and more.

For instance, a small team used Notion AI to turn their disorganized meeting notes into structured summaries. With this tool, they were able to reduce the time they spent cleaning up their meeting notes, by 30 mins per call.

Best For: Notes Summarization, Organization

5. Otter.ai – For Meetings and Interviews

Instead of having to take notes during a meeting, Otter can do it for you! This way, you can concentrate on what’s being said, instead of trying to write it all down.

Best For: Meetings, Interviews, Client Calls

6. Zapier – For Automation

Zapier is great for connecting apps, and automating simple tasks. This tool is perfect for recurring, copy-paste-type tasks.

For example, a solo consultant was able to automate lead capture and follow up process, and save 2-3 hours/week using Zapier.

Best For: Automation, App Connecting

7. Canva – For Graphics and Design

Canva can help you to batch-create graphics for your blog, social media posts, thumbnails, presentations, and more.

For example, a creator used Canva to design a week’s worth of Instagram posts, in under an hour, using Canva’s templates and built-in design assistance.

Best For: Graphic Design, Thumbnails, Social Posts

8. Claude – For Summaries, Research, etc.

Claude can help summarize long documents, organize your research, simplify ideas, and more.

A consultant used Claude to summarize a 25 page industry report, and cut his reading and note-taking time, from 90 mins to 20 mins.

Best For: Summarizing Long Documents, Research Organization

9. Microsoft Copilot or Google Gemini – For MS Office / Google Workspace

If you’re already using Microsoft or Google tools, their respective AI assistants can help you with emails, documents, slides, sheets, and more.

Best For: Office Automation

10. Reclaim.ai – For Calendar Management

Reclaim helps to organize calendars, and make sure you have time to dedicate to important tasks, projects, and deep work.

For instance, a founder was able to use Reclaim to schedule in 10 hours/week of uninterrupted deep work time, which was automatically protected from client calls.